ATC is looking for a full-time administrative, finance, and research assistant who is part rock star and part Mother Teresa. The job responsibilities break down, roughly, as follows:
- 40%: Bookkeeping, including daily, weekly, and monthly in-house clerical work, account maintenance, coordinating reimbursements with staff, etc.
- 20%: On-going support for program managers, including scheduling, making travel arrangements, material production, event coordination, general research, data collection and organization, impact reports for donors and partners, social media content research, production of publishable written materials including calls to action, blog posts, emails, etc.
- 20%: Research, writing, and copyediting of publishable materials (blog posts, grant reports, articles, etc.)
- 10%; Development and grant-making assistance (events legwork, donor development and management, grant application assistance, maintaining database of beneficiary organizations, tracking incoming grants)
- 10%: Office Management (supplies, IT coordination, database and document management, etc.)
A successful candidate will have experience with nonprofit or small business accounting or bookkeeping procedures and software. They will also be strong writers and administrators with exceptional organizational, research, analysis, and critical thinking skills. They will also be flexible, amiable, and (above all) have a good sense of humor.
Qualities and Skills:
- Must be familiar with: QuickBooks (at least AP/AR and reporting, or be knowledgeable of major non-profit accounting software), Salesforce
- Must have: Strong written and verbal communication skills (can use email, but also knows the difference between when to send an email and when to pick up the phone, able to communicate with people from any walk of life, has a good sense of discretion).
- Familiarity with MS Office, Google Apps, Apple computers and OS, the Internet, etc. Knowledge of design programs like Photoshop is a plus.
- Strong creative problem solving skills and willingness to think on your feet.
- Collaborative spirit: good at coordinating with and reporting back to others. Not afraid to take on additional tasks to help out a coworker or coworkers.
- Task management and systems development.
- Experience in event planning and logistics.
- Flexibility, able to keep things moving within a fluid environment.
Must be able to lift 25 pounds, and be self-motivated. Salary and final job description is commensurate with experience.
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How to Apply: Email (no calls or email inquiries, please) a cover letter and resume to jobs@atctower.net. The cover letter should be no longer than one page, and should highlight your writing skills (unedited by others) as you describe the one or two most compelling reasons you are qualified for and passionate about this position. (Please do not tell us it is because you love music. Tell us something unique.) Include“ADMINISTRATIVE COORDINATOR” in the subject line of the email.
ATC is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool.
ABOUT ATC: Air Traffic Control (ATC) exists to help musicians play an effective, unique, and vital role in the promotion of social justice. Musicians and managers established ATC six years ago to assemble an experienced and trusted team of leaders, resources, and tools that would help them to create more effective social change collaborations with each other and with social justice organizations. As a result, ATC became artists’ air traffic control—one that develops capacity, efficiency, and coordination to produce stronger and more creative social change partnerships. For more information, please visit: www.atctower.net